A well-crafted commercial cleaning service agreement is a crucial document for both service providers and clients. It outlines the terms and conditions of the cleaning service, ensuring clarity, accountability, and legal protection for both parties. This guide will provide a comprehensive breakdown of the essential elements to include in a professional commercial cleaning service agreement template.
1. Company Information
Company Name and Logo: prominently display your company’s name and logo at the top of the agreement.
Contact Information: provide accurate and up-to-date contact information, including physical address, phone number, email address, and website.
License and Insurance Information: clearly state your company’s licensing and insurance coverage, including general liability and workers’ compensation.
Cleaning business contract
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2. Client Information
Client Name: accurately record the full legal name of the client.
Contact Information: collect the client’s contact information, including physical address, phone number, and email address.
Authorized Representative: identify the individual authorized to sign the agreement on behalf of the client.
3. Scope of Services
Free Cleaning Service Contract Template Legal Templates
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Specific Services: itemize the exact cleaning services to be provided, such as floor cleaning, carpet cleaning, window cleaning, restroom cleaning, and office cleaning.
Frequency of Service: specify the frequency of cleaning services, whether it’s daily, weekly, monthly, or as agreed upon by both parties.
Areas to Be Cleaned: clearly define the specific areas within the client’s premises that will be cleaned.
Exclusions: list any areas or services that are not included in the agreement.
4. Term and Termination
Start Date: indicate the official start date of the agreement.
End Date: specify whether the agreement is for a fixed term or indefinite.
Termination Clause: outline the conditions under which either party can terminate the agreement, such as breach of contract or non-payment.
Notice Period: specify the required notice period for termination.
5. Payment Terms
Payment Schedule: detail the payment schedule, including the frequency of payments (e.g., monthly, quarterly, annually).
Payment Methods: list the acceptable payment methods (e.g., check, credit card, wire transfer).
Late Payment Fees: specify any late payment fees or penalties that may apply.
Taxes and Fees: clarify who is responsible for sales tax or other applicable taxes and fees.
6. Indemnification
Liability: outline the liability of each party in case of accidents, injuries, or property damage.
Insurance Requirements: specify the minimum insurance coverage required by both parties.
Indemnification Clause: clearly state which party will indemnify the other for losses, damages, or claims arising from the agreement.
7. Confidentiality
Confidentiality Obligations: outline the confidentiality obligations of both parties, particularly regarding sensitive information.
Non-Disclosure Agreement: consider including a separate non-disclosure agreement for more stringent confidentiality requirements.
8. Force Majeure
Excusable Delays: specify circumstances beyond the control of either party that may excuse delays or non-performance, such as natural disasters, acts of God, or government regulations.
9. Dispute Resolution
Dispute Resolution Process: outline the preferred method for resolving disputes, such as mediation or arbitration.
Governing Law: specify the governing law that will apply to the agreement.
10. Entire Agreement
Entire Agreement Clause: state that the written agreement constitutes the entire agreement between the parties, superseding any prior agreements or representations.
11. Modifications
Modification Clause: specify the procedure for modifying the agreement, requiring written consent from both parties.
12. Waiver
Waiver Clause: state that a waiver of any breach of the agreement does not constitute a waiver of any subsequent breach.
13. Severability
Severability Clause: ensure that if any provision of the agreement is deemed invalid or unenforceable, the remaining provisions will remain in full force and effect.
14. Notices
Notice Provision: specify the methods for delivering notices and communications between the parties.
15. Signatures
Signature Blocks: provide signature blocks for both the client and the service provider, including spaces for names, titles, and dates.
Design Considerations for a Professional Agreement
Clean and Professional Layout: Use a clean and professional layout with ample white space to improve readability.
Clear and Concise Language: Employ clear and concise language, avoiding legal jargon that may confuse the client.
Consistent Formatting: Maintain consistent formatting throughout the document, including font, font size, and line spacing.
Professional Typography: Choose a professional and easy-to-read font, such as Times New Roman or Arial.
High-Quality Paper: Print the agreement on high-quality paper to enhance its perceived value.
By carefully considering these elements, you can create a comprehensive and professional commercial cleaning service agreement that protects your business and ensures a smooth working relationship with your clients.
