An Informal meeting Minutes Template is a structured document that records the key discussions, decisions, and action items arising from an informal meeting. While the format is less rigid than formal minutes, it still requires a professional approach to ensure clarity, accountability, and effective communication. This guide will delve into the essential elements and design considerations for creating a polished and informative Informal Meeting Minutes Template.
Core Elements of an Informal Meeting Minutes Template
1. Meeting Information:
Date and Time: Clearly specify the date and time of the meeting to establish a reference point.
Location: Indicate the physical or virtual location where the meeting took place.
Attendees: List the names of all individuals who participated in the meeting.
Chair: Identify the person who facilitated the meeting.
Minutes Of Meeting Informal Sample Templates at
Image Source: pinimg.com
2. Meeting Objective:
Purpose: Briefly state the primary goal or objective of the meeting.
3. Key Discussions and Decisions:
Topic 1:
Discussion Points: Summarize the main points discussed under this topic.
Decisions Made: Outline any specific decisions reached.
Action Items: List any tasks assigned to individuals or teams, including deadlines.
Topic 2:
Discussion Points: Summarize the main points discussed under this topic.
Decisions Made: Outline any specific decisions reached.
Action Items: List any tasks assigned to individuals or teams, including deadlines.
[Continue for additional topics]
4. Next Steps:
Action Plan: Provide a concise overview of the next steps or action plan to be implemented.
Follow-up Meeting: If applicable, schedule a follow-up meeting and specify the date and time.
5. Attachments:
Supporting Documents: If any relevant documents or presentations were referenced during the meeting, list them here.
Design Considerations for a Professional Template
Clear and Consistent Formatting:
Font: Choose a professional and easy-to-read font like Arial, Times New Roman, or Calibri.
Font Size: Use a font size that is legible, such as 11 or 12 points.
Line Spacing: Maintain consistent line spacing, typically 1.5 or double-spaced.
Headings: Use clear and concise headings to organize the content.
Bullet Points: Utilize bullet points to list key points and action items.
Professional Layout:
Margins: Set appropriate margins to ensure readability.
Page Orientation: Use a standard portrait orientation.
Header and Footer: Include a header with the meeting title and date, and a footer with the page number.
Concise and Focused Language:
Active Voice: Use active voice to make the writing more direct and engaging.
Clear and Concise Sentences: Avoid jargon and overly complex language.
Proofread Carefully: Ensure the document is free of errors in grammar and spelling.
Example Informal Meeting Minutes Template
Meeting Information
Date and Time: [Date] at [Time]
Location: [Location]
Attendees: [List of attendees]
Chair: [Chair’s name]
Meeting Objective
To discuss and finalize the marketing strategy for the upcoming product launch.
Key Discussions and Decisions
Marketing Channels:
Discussion Points: The team discussed the effectiveness of various marketing channels, including social media, email marketing, and paid advertising.
Decisions Made: It was decided to prioritize social media and email marketing as the primary channels.
Action Items:
[Team member’s name] to create a social media content calendar by [date].
[Team member’s name] to draft email marketing campaigns by [date].
Target Audience:
Discussion Points: The team brainstormed the ideal target audience for the product.
Decisions Made: It was agreed to focus on young professionals aged 25-35.
Action Items:
[Team member’s name] to create detailed customer personas by [date].
Next Steps
The marketing team will finalize the marketing strategy and budget by [date].
A follow-up meeting will be scheduled to review progress and address any issues.
By following these guidelines and incorporating the design principles, you can create a professional and effective Informal Meeting Minutes Template that accurately captures the key points of your informal meetings.
